Top 10 WordPress Security Myths

This guest post is by Anders Vinther of The WordPress Security Checklist.

WordPress Security is about as sexy as cleaning your house. And as a serious blogger, you already know that securing your site properly is not a trivial task.

That makes it a fantastic topic for myth fabrication.

In this post, I’ve compiled the top ten WordPress security myths for your easy consumption, followed by a light sprinkle of facts to debunk the myths.

Here are the myths:

  1. WordPress is not secure.
  2. Nobody wants to hack my blog.
  3. My WordPress site is 100% secure.
  4. I only use themes and plugins from wordpress.org so they are secure.
  5. Updating WordPress whenever I log in is cool.
  6. Once my WordPress site is setup my job is finished.
  7. I’ll just install xyz plugin and that’ll take care of security for me.
  8. If I disable a plugin or theme, there is no risk.
  9. If my site is compromised I will quickly find out.
  10. My password is good enough.

Myth 1. WordPress is not secure

When people experience security problems with their WordPress sites, they tend to blame WordPress. However, the WordPress core is very secure. And when a security hole is found, the development team is very quick to respond.

The most frequent causes for compromised WordPress sites are in fact:

  • outdated software
  • insecure themes and plugins
  • bad passwords
  • stolen FTP credentials
  • hosting problems.

For more on this topic, see WordPress Security Vulnerabilities.

Myth 2. Nobody wants to hack my blog

Most hacking attempts are automated. There are rarely personal or political motives behind WordPress hacking—more often the motives involve financial gain.

Maybe you’re thinking, “But I don’t have anything for sale on my site. I don’t have credit card information or any other sensitive information. What could they possibly steal from my site?”

What you do have is resources.

Possible ways to exploit your site are:

  • the insertion of spam links in your content to boost SEO for other sites
  • through malware infections of your visitors computers, e.g. to steal their financial information
  • redirecting your traffic to other sites.

For more details, see Are Small Sites Targeted For Hacking?

Myth 3. My WordPress site is 100% secure

No site that’s accessible on the internet will ever be 100% secure. Security vulnerabilities will always exist.

That is why you need a backup and recovery plan. If disaster strikes, you need to have a good backup available, and a plan for how to restore your site.

For more, see:

  • WordPress Backup – The Plugin and The Plan
  • How To Restore A WordPress Site
  • The WordPress Rescue Plan

Myth 4. I only use themes and plugins from wordpress.org so they are secure

The WordPress Team reviews themes and plugins before they are included in the wordpress.org repository. However they do not have the resources to review updates.

Themes and plugins are developed by programmers from all over the world. Their experience and programming skills vary greatly, and so does the quality of their work. Even the best programmers make mistakes and all software contains bugs. Just pick a random plugin, look at the change log and you will see that bugs are routinely discovered and fixed. Even the best plugins developed by the most renowned people could contain undiscovered security risks.

Is it safer to get your themes and plugins from wordpress.org? Absolutely.

Is it guaranteed that there are no security problems with themes and plugins from wordpress.org? Absolutely not.

For more information, see:

  • WordPress Plugin Management
  • WordPress Theme Reviews
  • Why You Should Never Search For Free WordPress Themes

Myth 5. Updating WordPress whenever I log in is cool

You need to keep WordPress core, plugins, and themes updated at all times. Whenever a security update is released the whole world can see what the problem was. This obviously exposes any site that has not been updated. Unless you log in to your WordPress admin dashboard every day, you’ll need a plugin that will notify you when updates are available.

More information can be found in the article, Update Notifications.

Myth 6. Once my WordPress site is set up, my job is finished

Having a WordPress site is an ongoing commitment—it’s like having a dog. As a bare minimum your WordPress blog needs to be maintained when new updates come out. This is crucial even if you do not write new posts or otherwise update the content.

If you simply leave your WordPress site behind like an abandoned holiday pet, chances are that you will be helping the bad guys carry out their malicious schemes to control the world. So if you will not or cannot keep your WordPress site updated, it’s better if you take it down!

Myth 7. I’ll just install xyz plugin and that’ll take care of security for me

You do need security plugins. And you need the right mix of security plugins. However, keeping your WordPress site secure goes well beyond what you install on your site.

Other factors you need to consider include:

  • securing the computer you use to connect to your hosting account (anti-virus, malware and firewalls)
  • creating and managing strong passwords
  • using Secure FTP to access your hosting account
  • protecting sensitive WordPress files from access from the internet
  • off-site WordPress monitoring.

Myth 8. If I disable a plugin or theme, there is no risk

All files that exist in your WordPress folder are accessible from the internet unless you specifically protect them. This means even disabled themes and plugins can be exploited if they are vulnerable.

The best practice is to remove anything you do not use. Or, at a minimum, make sure you keep de-activated themes and plugins updated.

Myth 9. If my site is compromised I will quickly find out

Professional hackers are not interested in you finding out that your site has been compromised. Therefore you might not find out what has happened until quite some time after a hack has occurred—if you find out at all.

Some types of hacks that are difficult to spot include:

  • redirection of all traffic coming from a search engine (so if you enter the URL in your browser or use a bookmark, everything will look normal)
  • the inclusion of hidden text in your posts and pages.

You need some kind of off-site monitoring of your WordPress site. For more details, see:

  • Off Site Monitoring for WordPress
  • Backdoor Tool Kit – Today’s Scary Web Malware Reality

Myth 10. My password is good enough

Unless your WordPress admin password looks something like LR!!g&6uTFL%MD8cyo, you need to change your password management strategy. And make sure you do not reuse passwords on multiple websites.

Amazingly password and 123456 are still the two most used passwords! To find out more about this issue—and how to solve it—see:

  • 25 most used passwords
  • LastPass Password Manager

Don’t get caught out!

Getting WordPress security right is not trivial. That’s probably the reason why too many bloggers stick their heads in the sand when it comes to protecting their valuable assets.

While you do need to be pro-active and take action WordPress Security is by no means an impossible task. The same way you would add an alarm to your car and get a guard dog for your house you need to secure your website. Don’t get caught with sand in your ears, nose, and mouth when the hackers come knocking on your door. Act now!

Check out Anders Vinther’s free WordPress Security Checklist, which is all about protecting your WordPress assets properly and sleeping well at night.

The post Top 10 WordPress Security Myths appeared first on ProBlogger.

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How to Build a Hosting Business With WordPress Multisite

Here at WPMU DEV we’re huge fans of WordPress Multisite.We use it to power our network of educational blogs (Edublogs), as well as CampusPress which designs and hosts websites for schools and universities.

I chose to open with this sentiment because it’s proof that using Multisite can be a great way to support a successful WordPress business.

In a nutshell Multisite allows you or your clients to add as many websites as you need to one WordPress installation.

It also makes managing all of those sites a lot easier, and it’s far cheaper than having to create a whole bunch of separate installations.

Edublogs is a prefect example of a multisite
Edublogs hosts millions of sites on one WordPress Multisite installation.

But before you jump into launching a business powered by Multisite, you’ll probably want to know what your options are.

In this post we’ll be talking about three common models you can use to build your own hosting business on WordPress Multisite.

I’ll also provide you with some practical tips for making your Multisite business a roaring success – along with some must-have plugins that’ll make the process even easier.

So without further ado, let’s jump into it!

3 Proven Ways To Build A Successful WordPress Multisite Hosting Business

First let’s go over three common models for running a WordPress Multisite business – all with their own pros and cons and varying degrees of success.

You may also discover there are elements of each that work better for you or your business. And you may even choose to combine multiple strategies.

But in order for you to know what’s best, first you need to understand your options a little better…

So let’s break down each option one by one:

1. Host The Client Sites You Build

If you’ve been building WordPress websites for a decent amount of time you’ve probably noticed a few things when it comes to dealing with clients.

See if any of these scenarios sound familiar:

…Your clients never access their hosting admin screens and prefer you to do it instead.

…Your clients hardly ever make changes to their site configuration, and many don’t update their content… they also hire you to do this instead.

Now Imagine this…

You install a core set of plugins on every site and have to make sure to keep them updated regularly.

You also develop your own framework and use a child theme for each site. This way you can keep the framework up to date on every site.

The only problem is…

Every time WordPress updates you have to go through and update every site, one by one – which becomes even more time consuming as your client base grows larger.

As you can imagine, this kind of business model isn’t particularly efficient…

And could be vastly improved if you were to switch to using Multisite to host client websites.

More specifically, hosting the client sites you build with Multisite could work great for you if you own an agency, or your business manages client websites.

The idea being that your company might develop multiple websites for clients and then host those sites on your own WordPress Multisite installation.

You build the sites… develop and customize the themes and plugins… you might even use a theme framework.

You’ll also find that this option makes life much easier…

For example, time consuming tasks like managing updates and maintaining themes and plugins will only take a fraction of the time.

You can then use the added time to work with your clients and do what you do best. It’s also more beneficial for your clients as they don’t have a hosting provider to deal with.

*Pro tip: If you decide to try out this option, it helps if your sites have some code in common. For example, a shared parent theme (or theme framework) and a set of shared plugins.

This will help limit the number of themes and plugins you’ll have to maintain.

2.Let Users Create And Adjust Their Site

This second option entails you creating a page which users can use to set up their own site. You can also give them various options for adjusting their site’s content and appearance.

Using the customizer is a vital part of this approach.

It also helps if you can add your own customization options to your theme (or themes).

Overall, this option allows your users to have more control over their site, but still limits the number of themes and plugins you have to host on your network.

*Pro tip: To make it easier for users to adjust their site, try using Integrated Video Tutorials. This simple plugin enables you to add WordPress video tutorials that help onboard your new users.

You Can Allow Your Users To Adjust Their Sites In A Couple Of Different Ways:

1.Using The Customizer

This is what many developers prefer.

Adding advanced customizer integration allows your users to do things like upload their logos, add content to their header and footer, and change the colors and layout of their website. And they can do all of this without having to install a new theme.

Let your users customize their sites using the customizer
Your clients can use the Customizer to tweak their sites.

To do this you can either add Customizer integration to your theme, or through a plugin to keep things separate.

2.Using “Child Themes”

You can install a parent theme on your network that controls aspects of the site design, along with child themes that add custom colors, fonts, and layouts.

This achieves the same outcome as using the Customizer and gives your users a “menu” of themes they can choose from, rather than being able to make their own adjustments.

Users have less control, but it helps to keep the design of the sites on your network consistent

If you wish you can also use a combination of these two options.

For example, you might give your users a few child themes with different layouts to choose from, and then use the Customizer to allow them to tweak the colors and fonts etc.

This is beneficial as it gives users a simple way to create and configure their website – even if they’ve never done it before.

Through the Customizer they can see exactly what changes they’re making, and by limiting their options you’re also ensuring design quality and consistency for all of the sites in your network.

This option can also work well in markets or niches where customers have smaller budgets and aren’t all that tech savvy (freelance writers for example).

If you want an example, you’ll find that many Edupress businesses work in this way, there will be one theme that users can use to adjust using the Customizer, and a range of site plans with various content types.

3.Let Users Create Their Site And Activate Themes And Plugins

WPMU DEV’s Edublogs network operates in the same fashion as this third option.

You see, a free Edublogs site lets you choose from hundreds of themes and plugins, and this only compounds for premium users.

The site also has over three million users, so as you can imagine this kind of flexibility is super important. We’re talking about millions of different blogs that all have their own feel and look.

A look at some of the Edublogs plugins
Edublogs includes hundreds of plugins.

This third option also gives users the type of experience they would have if they were to install WordPress using their own hosting provider – only without the hassle of arranging hosting and handling the installation.

You can select how many themes and plugins your users can access and you can also choose where you get them from. As well as this, you can offer free themes and plugins, along with premium options on various pricing plans.

This option gives users more control, but it’s less suited to users who don’t know what they’re doing and would rather have you do it. However, as mentioned earlier using Integrated Video tutorials can be a great way to fix this problem.

To Sum Up These Three Multisite Business Options…

You’ll notice that they all give your clients or users varying levels of control.

Option one gives them no control over their sites configuration, they can just simply add content. Option two allows users a little more control, and option three gives them almost the same amount of control as if they had created their own WP installation from scratch.

Because of this, the fees you choose to charge your clients for each will vary.

Obviously the first option will be cheaper and the third will be more expensive, as it requires a lot more development work when it comes to your network and your client’s sites.

If you choose option one just be aware that you will need more clients, and if you go with option three you’ll have to invest more time in each of them.

How To Decide Which Option Is Best For You

So now that you know three of the best options available to you when it comes to using Multisite to build a WordPress hosting business.

It’s time to choose which one best suits your personal needs.

To help with your choice, try asking yourself the following questions:

How Often Are You In Contact With Clients?

Some businesses will work closely with clients helping them to build their online presence, however, others will simply act as a service provider and have little interaction with customers.

If you’re more likely to have close links with clients, option one is probably the way to go – otherwise two and three are better for minimal client interaction.

Just be aware that even if you choose the second or third options, it’s not a good idea to “hide” from your clients.

Yes, they will have questions and problems, and yes, you should probably help fix them more often than not.

This also means it’s a good idea to set up some sort of support system that users can use to contact you if they need support.

(There are plenty of support plugins that can help with this, one of which we feature below)

This might be a support system directly on the site, or through email or phone support.

In general, it’s recommended that you have a support system either in the front end or back end (or both!) of your website. This will help you keep things organized so you don’t lose track of who’s requested support.

Is Your Market / Niche Well Defined?

Let me preface this section by saying if you work with a small number of clients – hosting their sites which you’ve also developed…

It doesn’t really matter what market you’re currently in.

While some choose to focus on one particular market or sector, others have a range of different and unique clients.

However, if you’re looking to adopt a more hands-off approach that requires clients to locate your site and handle the set up themselves, then it’s important that you make your offering/marketing well defined. And it’s important to aim at a market that you know inside out.

You don’t have to try to be the next WordPress…

Carving out your own niche is more practical and realistic.

Nest yourself in a market you understand deeply and develop a solution that meets the market’s needs and problems. Once you’ve done that you’ll be able to better focus your marketing efforts.

Is There a Big Enough Market For What You’re Offering

This is when you have to be very honest and realistic with yourself.

If you’ve done your research and it shows that you’re filling a niche for that market, then a more hands-off approach (options two and three) will allow you to take on more clients.

Also, if you’re unsure as to the size of the market, you could try adopting multiple options at once.

For example, your business might offer both option one and option two – meaning that clients have a fully branded site using the Customizer, or if they wish to pay for development hours they can have a completely bespoke site.

Edublogs and CampusPress work much in this way, and they both run off the same Multisite installation.

Edublog customers have the choice of choosing and customizing themes and plugins of their site by themselves, essentially doing all of the heavy lifting.

CampusPress clients on the other hand have a bespoke site developed for them, which they can then manage and update using the same admin system.

Do You Have Development Skills?

If you already have experience developing bespoke websites then you’re more likely to have success with option one, as opposed to someone with no coding skills whatsoever.

And if all you’re offering is third party themes and plugins (even if they are premium themes and plugins) then you’re not really adding much value for your clients by charging them for setting up their site and installing the themes and plugins.

This isn’t to say that there isn’t a market for this kind of approach, but in general, the market seems to favor developers who can build bespoke sites themselves.

Therefore if your business offers users access to code you’ll be purchasing from another provider, the main benefit you’re providing is ease of use.

In this case options two and three are more likely to suit you.

Do You Have Selling Chops?

The more hands-off your approach is, the less you’ll be able to charge. The less you charge, the more clients you’ll need. Which means selling to more people.

Some people are happy selling a bespoke service to clients they can build a relationship with.

They don’t have to go out and find clients as they get enough work through word of mouth. Which also means they don’t have to engage in as much sales or marketing, something that many of us don’t enjoy.

For those kinds of people option one will be more successful.

A lot of times you’ll find that people simply lack the skills or inclination to spend time chasing new clients and closing deals.

However, if you do possess these kind of skills, or if you can hire someone to do it for you, then your efforts are going to be put into getting as much clients and making as much money as possible – as opposed to servicing individual clients.

If that is the case, a more hands-off model would be more appropriate.

But Hey, Maybe You Really Enjoy Working With Clients…

If you’re not a fan of working closely with clients and helping them grow their online presence over a long period of time (rather than building a website, never to be seen again), then option one probably isn’t gonna work for you.

On the other hand, if you enjoy watching your clients’ businesses flourish, and you feel a sense of pride knowing that you contributed to this… and if you also enjoy creating relationships with your clients, then a hands-on approach servicing a smaller number of clients will be your go-to.

Whichever option you choose… just remember that it’s more likely to be successful if you actually enjoy it and your motivated to undertake it each day.

Plugins To Make Your Multisite Life Easier:

…You’ve decided which option (or options) are best suited to you.

…You’ve considered how the model fits with your skills and preferences.

And you know what marketing you’re targeting.

Now it’s time to make your journey to a Multisite business a little easier.

There are a number of plugins that can make the process easier, both with the installation and helping you to establish a successful hosting business.

Some are free, some aren’t, and a few are our own creations.

Here are a few plugins we recommend for hosting a business built with Multisite:

WP Ultimo

If you’re running a network that allows your clients to tweak or create their own sites, then WP Ultimo can make things a lot easier.

WP Ultimo is the ultimate tool you need to create and manage your network of websites on Multisite.

This premium plugin allows you to create unlimited plans, coupon codes and it allows you to easily manage your network subscriptions.

You can use WP Ultimo to offer your users premium services. Set this alongside a free option for your basic features and you’ve got a great business model.

Branda

Screenshot of Branda from wordpress.org

It’s important to ensure your hosting provision looks clean and professional.

Branda makes it easy for you to achieve this.

This handy plugin enables you to brand your login screens, along with as many aspects of your admin screens as you want. It can also help you add branding to many aspects of your front end.

By using this plugin you can make sure your Multisite installation stands out from other ‘boring’ installs. It’ll also make your clients feel as though they’re getting something unique for their money, something with added value.

Want to learn more about Branda? Check out this great breakdown of the plugin.

Awesome Support

Awesome Support is a great plugin to use to allow your users to reach out if they need assistance

It doesn’t matter which option you choose, you’re going to need a way to help and support your clients and customers.

Awesome Support is an open-source WordPress help desk plugin that offers features such as a ticketing system, email notifications, restricted access, and more.

You can also extend this Awesome Support’s features by using paid add-ons, however, the basic plugin is free.

More Plugins For Added Performance And Robustness

 

The superheroes of WPMU DEV have got your back when it comes to multisite installs
WPMU DEV’s range of plugins are here to make your Multisite life easier!

There’s no doubt that the plugins above a fantastic for creating a Multisite-based business or solution.

But it’s also a good idea to compliment these plugins with others for performance and security.

Like Snapshot Pro for creating backups, Hummingbird for performance optimization, SmartCrawl for all of your SEO needs, and Defender for air tight security.

Also make sure that you install these plugins so that you client’s sites will be easily found by the search engines, will perform at their peak, and won’t be at risk of security attacks or downtime.

WordPress Multisite Is The Ideal Solution For A Web Hosting Business

If you’re looking to make money hosting websites, whether it’s sites you’ve developed for your clients or sites they can customize on their own, then WordPress Multisite can help you achieve this smoothly and with little stress.

After all, offering a more streamlined approach to managing your hosting is only going to make you more efficient and therefore maximize your profits.

You’ll also make life a lot easier for your clients which will ensure they stay loyal and they’ll be more likely to give you referrals.

Combine this with the right plugins and you’ll be providing clients with everything they need to run a secure and effective website.

Best Project Management Software Tools for Your WordPress Business (2022)

Are you looking for project management tools for your WordPress development business? After surveying thousands of our users, we put together some of the best project management software for your organization.

Good project management tools are essential for WordPress developers. They can help you organize, prioritize, and implement new projects. Plus, they’ll keep effective communication between you, your clients, and your team. It’s a win-win.

This article explores some of the best project management software in the business! Also, we’ll go over how to make a decision on what type of software you need.

You’ll see that some of these tools are efficient for design, while others focus on communication. Additionally, some everyday tasks and projects work well for larger teams — and some smaller ones. And you’ll notice there are free options and paid ones.

We’ll be covering:

We’ve gathered research from thousands of members and found some interesting insights on what developers use in their organizations. We present our results below.

All of this being said, every one of the above platforms has a solid reputation and is at the top of our list of most recommended project management software. (No, we are not affiliated with any of them.)

So, which one(s) should you choose?

Factors When Choosing Project Manager Tools

Before we start looking into a few WordPress project management tools, let’s first discuss crucial factors you need to consider when choosing software that is suitable for you, both as a web developer and for a digital agency.

#1. Deployment Location: Self-Hosted vs. Cloud

It’s the modern era of cloud services, SaaS services, or whatever name you want to call them; services available fully online are now the norm.

The reason why these services have taken off and become so popular are various. Still, here are two that are the strongest differentiators:

  • Always on – SaaS-based products are available from anywhere and at any time. Today’s modern office is not restricted by location, time, geography, or anything else. If you’ve got an internet connection, you can work – physical access to your office is a thing of the past. SaaS fully enables the digital nomad lifestyle.
  • Lower Total Cost of Ownership – You can start immediately with cloud-based software. No need for infrastructural investments, licensing costs, maintenance agreements, or support personnel. The initial investment and the running costs are typically cheaper for cloud-based products, even when paying monthly and per user, especially for SMBs.

#2. Focused or Adapted for Web Design and/or WordPress Project Management

This article discusses project management tools with a specific focus on WordPress and web design and development here, so the tool you should use must somewhat revolve around your needs as a web designer/developer.

While nonspecific project management tools are a dime-a-dozen, you’ll find more suitable candidates when you start niching into web design and WordPress.

Now, don’t get me wrong, generic tools are great. Many are open and configurable enough to let you get on with the job – even if they are not specifically developed with WordPress or web design project management. In fact, we’ll cover quite a few tools that are quite general.

#3. The Service Addresses Your Pain Points

Before you subscribe to one of the many project management services, you’ll need to do a little bit of introspection:

  • What are the problems I’m facing as a web designer or agency?
  • What changes do I need to make in my own processes besides adopting a project management tool?
  • Do I need to resolve internal communication issues?
  • Do I have a problem managing or communicating with the client?
  • Do I typically underestimate the effort required and overspend on budgeted hours?
  • Do I have problems remembering all the tasks that need to be done?
  • Are my developers and designers having trouble getting through to each other?

As you can see from the above, some of the problems can be resolved using a good project management tool; others can be resolved if you use proper job scheduling software, while others still need surgery.

No software can fix intrinsic problems YOU have to fix.

Luckily, a good WordPress project management tool can surely ease some of the nagging pain points most agencies and freelancers are bound to experience during their day-to-day business. In fact, I daresay a project management tool is essential if you care about the success of your business.

So, let’s get to it!

Project Management Software

Google Workspace

Google Workspace banner.
A well-known name that has your workspace covered.

Google Workspace, formally G Suite, is “a flexible, innovative solution for people and organizations to achieve more.” They offer a vast variety of tools to collaborate with coworkers and clients.

Tools include custom email, Calendar, Meet, Chat, Drive, Docs, and more.

Google Workspace example.
Google Meet is an example of what’s included in Google Workspace.

Google Workplace has various plans and pricing that are based on cloud storage, users, and specific pages (e.g. appointment booking pages available on all but one plan).

Nimbus

 

nimbus platform header.
Nimbus has a lot of various elements to make this a go-to project management tool.

Nimbus is a platform with a variety of tools – including Nimbus Note (for creating online notes, docs, and wikis), Nimbus Capture (for screenshots and screencasts), and Nimbus Clipper (for grabbing web pages and deleting irrelevant parts).

It consists of client portals, easy collaboration, knowledge sharing, and project management tools.

Nimbus example.
Collaboration is simple and easy with Nimbus.

Over a million professionals use their software. A great perk of their platform is it’s free to get started. Then, you can upgrade for an insanely cheap price. The upgrades include more workspaces, automation, custom SMTP, and more.

Slack

Slack header
Slack is another household name for remote teams.

Here at WPMU DEV, Slack is no stranger to us. After all, we use it to communicate with our coworkers daily. We have Huddle calls, provide feedback on plugins (and other tech), determine what blog posts to write about (like this one!) – and much more.

It’s one platform for the entire team and work. Everything can be managed from Channels, Slack Connect (to sync up with teams at other companies), Messaging, and more.

Slack example.
Slack works well on mobile and desktop platforms.

Considering it’s essential to our workflow here at WPMU DEV, and we’ve been happy with it, it’s worth checking out as a reliable option for your own project management.

Slack has pricing options that depend on the size of your business or organization.

Zoom

Zoom banner
Zoom is a great way to communicate.

“For staff communication, we use Zoom for meetings and email for regular correspondence.”

Tisagh C. – WPMU DEV Member

Another very popular software for project management is Zoom. Zoom is one of those platforms that’s known as THE video conferencing platform. “Hey, let’s have a Zoom call.” Ever heard that or something similar?

Their virtual meeting capabilities allow you to “meet” with anyone globally. Whether it be mobile or your computer – it’s possible to communicate with coworkers, potential clients, or anyone in a few clicks.

You can record the conversations, have up to 1000 participants, enable chat, and much more.

Zoom example.
A Zoom meeting is a common way to get in touch with anyone.

Plus, sign up for Zoom for free. Or, you can upgrade if you need longer meetings, need more cloud storage, or depending on the number of participants in your meeting (e.g. 1000s of people).

Trello

Trello header.
Trello is an extremely popular project management software.

“I use Trello for project management and to organize my worklists.”

Marianna – WPMU DEV User

With Trello, you have the ability to see your projects at every angle – whether with a board, timeline table, workspace view – you name it. Trello is a leader when it comes to project management software.

It’s known as a visual platform where you can view all projects in one place in a simple and easy-to-understand way.

You can upload files, create checklists, add 3rd party apps, and much more.

Trello example.
Trello is used by over 2 million users worldwide.

Trello is free, or you can upgrade based on the amount of users, controls, and security you’d like.

Figma

Figma header.
Figma is great for brainstorming with clients or collaborators.

Especially great for designers, Figma works well in visually collaborative environments. It functions as if you’re in the same room – with sticky notes, online whiteboard for drawing or marking, and live collaboration.

You can map the process with their FigJam option. This keeps everything flowing and “jamming” as you collaborate, to ensure a project is done on time.

It’s easy to use and communicate with your team via text, notes, and handoffs from designer to developer.

A figma example.
A brainstorming session in Figma.

Figma is free, or you can upgrade if you need more Figma Files and resources.

Whatsapp

Whatsapp header.
Got a lot of messaging with a team to do? WhatsApp can help.

For mobile project management, WhatsApp is a free app designed for small business owners. With the app, you can use automated tools to connect with clients and quickly get back to clients’ messages.

WhatsApp has a group chat feature, so you can easily connect with your team. Beyond an app, you can sync your chats to your computer. Additionally, you can send PDFs, docs, spreadsheets, slideshows, and more.

Whatsapp example.
Though it’s known as an app, you can also use WhatsApp on your computer.

It’s entirely free to use WhatsApp, making it a simple solution to avoid SMS fees and communicate efficiently with your team and clients.

Notion

Notion header.
Notion is a highly customizable project management tool.

“I’m in it all day, every day. I even built a client dashboard template and want to create more for others.”

Keith – WPMU DEV Member

Notion is a highly customizable workspace where you can connect your teams, projects, and docs. You can drag and drop the dashboard, website, doc, or system however you’d like.

It’s used for project management by some top companies; such as Loom, Figma, mixpanel, and Pixar.

The goal of Notion is to simplify communication between you and your team by offering their streamlined customizable options all in one place.

Some examples of notion.
Customize the dashboard however you like.

It’s free to start with Notion, and then there are upgrades you can purchase monthly or yearly. Some packages include unlimited file uploads, collaborative workspaces, and admin tools.

Asana

asana header
Asana was made to make complex work simple.

“I used Asana for a long time, I like their UX, colors, and branding. As well as their explaining videos.”

Mo – WPMU DEV Project Manager

Want to eliminate frequent meetings and streamline your project management? Asana might be a great platform for you. You can manage dependent, overlapping, and unscheduled projects. Plus, it has boards that simplifies focus for you and your team.

Additionally, you can automate tasks, such as assigning work, setting due dates, and more. And there is reporting for your work, so you can easily monitor the progress.

Asana example.
You can label and organize your tasks by clients, coworkers, priorities, and more.

Asana is free. However, upgrades available have features, such as unlimited free guests, unlimited integrations, and more.

MS Teams

Microsoft header
Love Microsoft? MS Teams might be for you.

Of course, Microsoft is a giant in the tech world, and its MS Teams is a rising star in its universe. With MS Teams, you can create and manage teams, schedule meetings, use language transitions, share files, and much more.

There are even remote learning tools for educating your clients or developers.

Microsoft teams example.
For video conferencing, MS Teams is a great free solution.

It’s free to use, or you can upgrade if you have many users, need video transcripts, and more.

Jira

Jira header
Jira is a great way to schedule tasks from.

Like Slack, Jira is another go-to software here at WPMU DEV. Other developers agree that it’s great for project management. You can assign tasks, update them on a customized timeline, mark them as “done” and much more.

Plus, you can incorporate 3rd party apps (e.g. Slack) so that everything is organized in one convenient place. Here at WPMU DEV, we have it so that when a new task is assigned to an individual, they’re pinged on Slack. The link on Slack takes that person directly to the task.

Jira example.
Jira’s drag-and-drop dashboard makes it easy to organize and assign tasks.

Like a lot of our options, you can get Jira for free. Then you can upgrade depending on the amount of users you’ll need.

Basecamp

Basecamp header.
Basecamp prides itself on being simple.

With Basecamp you can manage people and projects in a simple and easy-to-use interface. Considering over 75K organizations use their platform, they’re definitely worthy of our list.

Basecamp features a one-page dashboard for your projects, assignments, and schedules. Plus, there’s a centralized place for discussions, a work tracker, file upload capabilities, instant chatting – and much more!

Basecamp examples.
Scheduling, communication, and tasks – all in one place.

You can try Basecamp for free and then upgrade – depending on how many users you have.

The Perfect Project Management Software Awaits

As you can see, there are many options when choosing project management software. Maybe just one of these platforms will do the trick — or maybe a combination of several. Either way, make your developer’s life easier with organized management tools.

Whether you opt for the free version or need to upgrade — try out some of these recommendations today!

Editor’s Note: This post has been updated for accuracy and relevancy. [Originally Published: May 2017 / Revised: October 2022]

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