Data Analysis and Automation Using Python

Organizations heavily rely on data analysis and automation to drive operational efficiency. In this piece, we will look into the basics of data analysis and automation with examples done in Python which is a high-level programming language used for general-purpose programming.

What Is Data Analysis?

Data analysis refers to the process of inspecting, cleaning, transforming, and modeling data so as to identify useful information, draw conclusions, and support decision-making. It is an essential activity that helps in transforming raw data into actionable insights. The following are key steps involved in data analysis:

10 Mistakes You Should Avoid When Integrating Augmented Reality in FinTech Software Development

AR and VR technologies are stirring up every industry around us, and fintech services are no exception. AR can add to customer experiences and streamline operations while presenting you with several new ways of conceptualizing complex data. However, one must not forget that integrating augmented reality in financial services comes with its own plethora of challenges, and well, as budding developers set out into this innovative space, it’s crucial to avoid common pitfalls. This is a comprehensive guide put together to help you steer through the fintech software development terrain successfully. 

Ignoring Security and Privacy Concerns 

Since fintech services will always involve dealing with sensitive data, integrating AR without rigorous security measures may result in data infringement and privacy issues moving forward. Ensuring that your augmented applications comply with industry standards and regulations such as GDPR, CCPA, and PCI DSS becomes the topmost priority. 

Why Use Rust Over C++ for IoT Solution Development

The Internet of Things has become integral to our daily routines, and devices are increasingly becoming smart. As this domain expands, there's an urgent need to guarantee these software-enabled devices' security, productivity, and efficiency. Hence, the Rust programming language is becoming the second popular choice after C++ for IoT device developers. This article will explore why Rust is becoming a favored choice for embedded IoT development and how it can be effectively used in this field.

In IoT development, C++ has always been a go-to solution when speaking about IoT and embedded systems. Also, this language has an experienced development community and is widely used by engineers worldwide. However, recently, Rust came into play and showed its potential. So, we decided to explore why developers keep leaning toward embedded programming with Rust over tried-and-proven C++.

Developing Minimal APIs Quickly With Open Source ASP.NET Core

In today's web development landscape, the importance of crafting lightweight and efficient APIs cannot be overstated. Minimal APIs provide an efficient way to build APIs with complexity cutting down on unnecessary code and boosting developer efficiency. ASP.NET Core, Microsoft's open-source framework designed for web applications and services offers a platform, for developing minimal APIs. This in-depth guide will delve into utilizing ASP.NET Core to create APIs covering essential concepts, best practices, and real-world examples.

Grasping the Concept of Minimal APIs in ASP.NET Core

Introduced in ASP.NET Core 6 minimal APIs present a method of constructing APIs without the traditional reliance on controllers and routing setup. Developers can now define endpoints using straightforward C# code that taps into the language's versatility and clarity. This streamlined approach minimizes the setup complexity involved in configuring APIs making it particularly suitable for small-scale projects, prototypes, or microservices without worrying much about the development infrastructure to host and run APIs.

No-Code, Agile, and the UI Is Dead: Long Live AI

Anyone having read my previous article about AI functions will easily agree with me; no-code is dead. Sorry, dragging and dropping widgets into a form is simply an obsolete skill.

Disclaimer; I don't mean dead as in "proper dead," I mean dead as in 100% of existing no-code platforms have basically been rendered obsolete by AI, more specifically LLMs combined with AI functions. If you don't understand why, check out some of the following articles that were almost entirely created using nothing but prompt engineering and natural language.

How Snowflake Is Powering the Future of Big Data With Apache Iceberg and Polaris

Snowflake is on a mission to enable every organization to be data-driven. With its latest innovations around Apache Iceberg and the launch of Polaris, the data cloud company is making it faster and easier than ever for developers, engineers, and architects to harness big data for transformative business insights.

Bringing Open Standards to the Data Cloud

At the core of Snowflake's strategy is embracing open standards and avoiding vendor lock-in. With the general availability of Apache Iceberg on Snowflake, customers can now enjoy the flexibility and interoperability this open table format provides.

How To Submit a Technical Presentation

There is no shortage of technical events such as conferences, meetups, trainings, hackathons, and so on. These events are a great way to learn new things, connect with people, and share knowledge with others. One of the most valuable and exciting ways to share knowledge is by giving a technical presentation.

Today, we will look at how to submit a technical presentation for an event and get some personal recommendations from me, as well. Though we will specifically gear the information for the NODES 2024 call for proposals, nearly everything discussed can be applied to other technical events and speaking engagements.

Top Automation Testing Tools for 2024

Automation testing tools are designed to execute automated test scripts to validate software requirements, both functional and non-functional. These tools enhance project satisfaction and accelerate release velocity, ultimately leading to better outcomes. Automation testing technologies facilitate the creation, execution, and maintenance of tests effortlessly while providing a consolidated view of test result analytics. However, it's crucial not to follow others blindly when choosing the best automation tool for your organization. Consider your company's goals, available resources, and growth potential to select the tool that best suits your needs.

Top Automation Testing Tools For 2024

Ten Different Testing Tools for 2024

1. Selenium

Selenium is a widely used open-source framework for web browser automation. It supports various programming languages, including Java, Python, and C#, making it a versatile option for web applications. Selenium allows testers to create scripts that work across different platforms and browsers, improving workflow and establishing a comprehensive testing process. While it doesn't require licensing, setting up and maintaining Selenium may need technical expertise due to its open-source nature.

How to Generate Illustrations Using AI

Artificial Intelligence (AI) has become a transformative tool, empowering artists and designers with new ways to create. AI-powered illustration tools are particularly exciting, giving users the ability to generate unique, creative visuals quickly and efficiently. Whether you’re a professional graphic designer, an artist, or just someone interested in creative technologies, here’s a quick guide on […]

How To Handle Shadow Root in Selenium Java

When automating tests using Selenium, there may be a scenario where you can't find an element on a web page even though it seems to be in the Document Object Model (DOM).

In this case, Selenium throws a NoSuchElementException() error. 

The Scent Of UX: The Unrealized Potential Of Olfactory Design

Imagine that you could smell this page. The introduction would emit a subtle scent of sage and lavender to set the mood. Each paragraph would fill your room with the coconut oil aroma, helping you concentrate and immerse in reading. The fragrance of the comments section, resembling a busy farmer’s market, would nudge you to share your thoughts and debate with strangers.

How would the presence of smells change your experience reading this text or influence your takeaways?

Scents are everywhere. They fill our spaces, bind our senses to objects and people, alert us to dangers, and arouse us. Smells have so much influence over our mood and behavior that hundreds of companies are busy designing fragrances for retail, enticing visitors to purchase more, hotels, making customers feel at home, and amusement parks, evoking a warm sense of nostalgia.

At the same time, the digital world, where we spend our lives working, studying, shopping, and resting, remains entirely odorless. Our smart devices are not designed to emit or recognize scents, and every corner of the Internet, including this page, smells exactly the same.

We watch movies, play games, study, and order dinner, but our sense of smell is left unengaged. The lack of odors rarely bothers us, but occasionally, we choose analog things like books merely because their digital counterparts fail to connect with us at the same level.

Could the presence of smells improve our digital experiences? What would it take to build the “smelly” Internet, and why hasn't it been done before? Last but not least, what power do scents hold over our senses, memory, and health, and how could we harness it for the digital world?

Let’s dive deep into a fascinating and underexplored realm of odors.

Olfactory Design For The Real World

Why Do We Remember Smells?

In his novel In Search of Lost Time, French writer Marcel Proust describes a sense of déjà vu he experienced after tasting a piece of cake dipped in tea:

“Immediately the old gray house upon the street rose up like a stage set… the house, the town, the square where I was sent before lunch, the streets along which I used to run errands, the country roads we took… the whole of Combray and of its surroundings… sprang into being, town and gardens alike, all from my cup of tea.”

— Marcel Proust

The Proust Effect, the phenomenon of an ‘involuntary memory’ evoked by scents, is a common occurrence. It explains how the presence of a familiar smell activates areas in our brain responsible for odor recognition, causing us to experience a strong, warm, positive sense of nostalgia.

Smells have a potent and almost magical impact on our ability to remember and recognize objects and events. “The nose makes the eyes remember”, as a renowned Finnish architect Juhani Pallasmaa puts it: a single droplet of a familiar fragrance is often enough to bring up a wild cocktail of emotions and recollections, even those that have long been forgotten.

A memory of a place, a person, or an experience is often a memory of their smell that lingers long after the odor is gone. J. Douglas Porteous, Professor of Geography at the University of Victoria, coined the term Smellscape to describe how a collective of smells in each particular area form our perception, define our attitude, and craft our recollection of it.

To put it simply, we choose to avoid beautiful places and forget delicious meals when their odors are not to our liking. Pleasant aromas, on the other hand, alter our memory, make us overlook flaws and defects, or even fall in love.

With such an immense power that scents hold over our perception of reality, it comes as no surprise they have long become a tool in the hands of brand and service designers.

Scented Advertising

What do a luxury car brand, a cosmetics store, and a carnival ride have in common? The answer is that they all have their own distinct scents.

Carefully crafted fragrances are widely used to create brand identities, make powerful impressions, and differentiate brands “emotionally and memorably”.

Some choose to complement visual identities with subtle, tailored aromas. 12.29, a creative “olfactive branding company,” developed the “scent identity” for Cadillac, a “symbol of self-expression representing the irrepressible pursuit of life.”

The branded Cadillac scent is diffused in dealerships and auto shows around the world, evoking a sense of luxury and class. Customers are expected to remember Cadillac better for its “signature nutty coffee, dark leather, and resinous amber notes”, forging a strong emotional connection with the brand.

Next time they think of Cadillac, their brain will recall its signature fragrance and the way it made them feel. Cadillac is ready to bet they will not even consider other brands afterwards.

Others may be less subtle and employ more aggressive, fragrant marketing tactics. LUSH, a British cosmetics retailer, is known for its distinct smells. Although even the company co-founder admits that odors can be overwhelming for some, LUSH’s scents play an important role in crafting the brand’s identity.

Indeed, the aroma of their stores is so recognizable that it lures customers in from afar with ease, and few walk away without forever remembering the brand’s distinct smell.

However, retail is not the only area that employs discernible smells.

Disney takes a holistic approach to service design, carefully considering every aspect that influences customer satisfaction. Smells have long been a part of the signature “Disney experience”: the main street smells like pastry and popcorn, Spaceship Earth is filled with the burning wood aroma, and Soarin’ is accompanied by notes of orange and pine.

Dozens of scent-emitting devices, Smellitzers, are responsible for adding scents to each experience. Deployed around each park and perfectly synced with every other sensory stimulus, they “shoot scents toward passersby” and “trigger memories of childhood nostalgia.”

As shown in the patent, Smellitzer is a rather simple odor delivery system designed to “enhance the sense of flight created in the minds of the passengers.” Scents are carefully curated and manufactured to evoke precise emotions without disrupting the ride experience.

Disney’s attractions, lanes, and theaters are packed with smell-emitting gadgets that distribute sweet and savoury notes. The visitors barely notice the presence of added scents, but later inevitably experience a sudden but persistent urge to return to the park.

Could it be something in the air, perhaps?

Well-curated, timely delivered, recognizable scents can be a powerful ally in the hands of a designer.

They can soothe a passenger during a long flight with the subtle notes of chamomile and mint or seduce a hungry shopper with the familiar aroma of freshly baked cinnamon buns. Scents can create and evoke great memories, amplify positive emotions, or turn casual buyers into eager and loyal consumers.

Unfortunately, smells can also ruin otherwise decent experiences.

Scented Entertainment

Why Fragrant Cinema Failed

In 1912, Aldous Huxley, author of the dystopian novel Brave New World, published an essay “Silence is Golden”, reflecting on his first experience watching a sound film. Huxley despised cinema, calling it the “most frightful creation-saving device for the production of standardized amusement”, and the addition of sound made the writer concerned for the future of entertainment. Films engaged multiple senses but demanded no intellectual involvement, becoming more accessible, more immersive, and, as Huxley feared, more influential.

“Brave New World,” published in 1932, features the cinema of the future — a multisensory entertainment complex designed to distract society from seeking a deeper sense of purpose in life. Attendees enjoy a ​​“scent organ” playing “a delightfully refreshing Herbal Capriccio — rippling arpeggios of thyme and lavender, of rosemary, basil, myrtle, tarragon,” and get to experience every physical stimulation imaginable.

Huxley’s critical take on the state of the entertainment industry was spot-on. Obsessed with the idea of multisensory entertainment, studios did not take long to begin investing in immersive experiences. The 1950s were the age of experiments designed to attract more viewers: colored cinema, 3D films, and, of course, scented movies.

In 1960, two films hit the American theaters: Scent of Mystery, accompanied by the odor-delivery technology called “Smell–O–Vision”, and Behind the Great Wall, employing the process named AromaRama. Smell–O–Vision was designed to transport scents through tubes to each seat, much like Disney’s Smellitzers, whereas AromaRama distributed smells through the theater’s ventilation.

Both scented movies were panned by critics and viewers alike. In his review for the New York Times, Bosley Crowther wrote that “...synthetic smells [...] occasionally befit what one is viewing, but more often they confuse the atmosphere”. Audiences complained about smells being either too subtle or too overpowering and the machines disrupting the viewing experience.

The groundbreaking technologies were soon forgotten, and all plans to release more scented films were scrapped.

Why did odors, so efficient at manufacturing nostalgic memories of an amusement park, fail to entertain the audience at the movies? On the one hand, it may attributed to the technological limitations of the time. For instance, AromaRama diffused the smells into the ventilation, which significantly delayed the delivery and required scents to be removed between scenes. Suffice it to say the viewers did not enjoy the experience.

However, there could be other possible explanations.

First of all, digital entertainment is traditionally odorless. Viewers do not anticipate movies to be accompanied by smells, and their brains are conditioned to ignore them. Researchers call it “inattentional anosmia”: people connect their enjoyment with what they see on the screen, not what they smell or taste.

Moreover, background odors tend to fade and become less pronounced with time. A short exposure to a pleasant odor may be complimentary. For instance, viewers could smell orange as the character in “Behind the Great Wall” cut and squeezed the fruit: an “impressive” moment, as admitted by critics. However, left to linger, even the most pleasant scents can leave the viewer uninvolved or irritated.

Finally, cinema does not require active sensory involvement. Viewers sit still in silence, rarely even moving their heads, while their sight and hearing are busy consuming and interpreting the information. Immersion requires suspension of disbelief: well-crafted films force the viewer to forget the reality around them, but the addition of scents may disrupt this state, especially if scents are not relevant or well-crafted.

For the scented movie to engage the audience, smells must be integrated into the film’s events and play an important role in the viewing experience. Their delivery must be impeccable: discreet, smooth, and perfectly timed. In time, perhaps, we may see the revival of scented cinema. Until then, rare auteur experiments and 4D–cinema booths at carnivals will remain the only places where fragrant films will live on.

Fortunately, the lessons from the early experiments helped others pave the way for the future of fragrant entertainment.

Immersive Gaming

Unlike movies, video games require active participation. Players are involved in crafting the narrative of the game and, as such, may expect (and appreciate) a higher degree of realism. Virtual Reality is a good example of technology designed for full sensory stimulation.

Modern headsets are impressive, but several companies are already working hard on the next-gen tech for immersive gaming. Meta and Manus are developing gloves that make virtual elements tangible. Teslasuit built a full-body suit that captures motion and biometry, provides haptic feedback, and emulates sensations for objects in virtual reality. We may be just a few steps away from virtual multi-sensory entertainment being as widespread as mobile phones.

Scents are coming to VR, too, albeit at a slower pace, with a few companies already selling devices for fragrant entertainment. For instance, GameScent has developed a cube that can distribute up to 8 smells, from “gunfire” and “explosion” to “forest” and “storm”, using AI to sync the odors with the events in the game.

The vast majority of experiments, however, occur in the labs, where researchers attempt to understand how smells impact gamers and test various concepts. Some assign smells to locations in a VR game and distribute them to players; others have the participants use a hand-held device to “smell” objects in the game.

The majority of studies demonstrate promising results. The addition of fragrances creates a deeper sense of immersion and enhances realism in virtual reality and in a traditional gaming setting.

A notable example of the latter is “Tainted”, an immersive game based on South-East Asian folklore, developed by researchers in 2017. The objective of the game is to discover and burn banana trees, where the main antagonist of the story — a mythical vengeful spirit named Pontianak — is traditionally believed to hide.

The way “Tainted” incorporates smells into the gameplay is quite unique. A scent-emitting module, placed in front of the player, diffuses fragrances to complement the narrative. For instance, the smell of banana signals the ghost’s presence, whereas pineapple aroma means that a flammable object required to complete the quest is nearby. Odors inform the player of dangers, give directions, and become an integral part of the gaming experience, like visuals and sound.

Some of the most creative examples of scented learning come from places that combine education and entertainment, most notably, museums.

Jorvik Viking Centre is famous for its use of “smells of Viking-age York” to capture the unique atmosphere of the past. Its scented halls, holograms, and entertainment programs turn a former archeological site into a carnival ride that teleports visitors into the 10th century to immerse them into the daily life of the Vikings.

Authentic smells are the center’s distinct feature, an integral part of its branding and marketing, and an important addition to its collection. Smells are responsible for making Jorvik exhibitions so memorable, and hopefully, for visitors walking away with a few Viking trivia facts firmly stuck in their heads.

At the same time, learning is becoming increasingly more digital, from mobile apps for foreign languages to student portals and online universities. Smart devices strive to replace classrooms with their analog textbooks, papers, gel pens, and teachers. Virtual Reality is a step towards the future of immersive digital education, and odors may play a more significant role in making it even more efficient.

Education will undoubtedly continue leveraging the achievements of the digital revolution to complement its existing tools. Tablets and Kindles are on their way to replace textbooks and pens. Phones are no longer deemed a harmful distraction that causes brain cancer.

Odors, in turn, are becoming “learning supplements”. Teachers and parents have access to personalized diffusers that distribute the smell of peppermint to enhance students’ attention. Large scent-emitting devices for educational facilities are available on the market, too.

At the same time, inspired to figure out the way to upload knowledge straight into our brains, we’ve discovered a way to learn things in our sleep using smells. Several studies have shown that exposure to scents during sleep significantly improves cognitive abilities and memory. More than that, smells can activate our memory while we sleep and solidify what we have learnt while awake.

Odors may not replace textbooks and lectures, but their addition will make remembering and recalling things significantly easier. In fact, researchers from MIT built and tested a wearable scent-emitting device that can be used for targeted memory reactivation.

In time, we will undoubtedly see more smart devices that make use of scents for memory enhancement, training, and entertainment. Integrated into the ecosystems of gadgets, olfactory wearables and smart home appliances will improve our well-being, increase productivity, and even detect early symptoms of illnesses.

There is, however, a caveat.

The Challenging UX Of Scents

We know very little about smells.

Until 2004, when Richard Axel and Linda Buck received a Nobel Prize for identifying the genes that control odor receptors, we didn’t even know how our bodies processed smells or that different areas in our brains were activated by different odors.

We know that our experience with smells is deep and intimate, from the memories they create to the emotions they evoke. We are aware that unpleasant scents linger longer and have a stronger impact on our mental state and memory. Finally, we understand that intensity, context, and delivery matter as much as the scent itself and that a decent aroma diffused out of place ruins the experience.

Thus, if we wish to build devices that make the best use of scents, we need to follow a few simple principles.

Design Principle #1: Tailor The Scents To Each User

In his article about Smellscapes, J. Douglas Porteous writes:

“The smell of a certain institutional soap may carry a person back to the purgatory of boarding school. A particular floral fragrance reminds one of a lost love. A gust of odour from an ethnic spice emporium may waft one back, in memory, to Calcutta.”

— J. Douglas Porteous

Smells revive hidden memories and evoke strong emotions, but their connection to our minds is deeply personal. A rich, spicy aroma of freshly roasted coffee beans will not have the same impact on different people, and in order to use scents in learning, we need to tailor the experience to each user.

In order to maximize the potential of odors in immersion and learning, we need to understand which smells have the most impact on the user. By filtering out the smells that the user finds unpleasant or associates with sad events in their past, we can reduce any potential negative effect on their wellness or memory.

Design Principle #2: Stick To The Simpler Smells

Humans are notoriously bad at describing odors.

Very few languages in the world feature specific terms for smells. For instance, the speakers of Jahai, a language in Malaysia, enjoy the privilege of having specific names for scents like “bloody smell that attracts tigers” and “wild mango, wild ginger roots, bat caves, and petrol”.

English, on the other hand, often uses adjectives associated with flavor (“smoky vanilla”) or comparison (“smells like orange”) to describe scents. For centuries, we have been trying to work out a system that could help cluster odors.

Aristotle classified all odors into six groups: sweet, acid, severe, fatty, sour, and fetid (unpleasant). Carl Linnaeus expanded it to 7 types: aromatic, fragrant, alliaceous (garlic), ambrosial (musky), hircinous (goaty), repulsive, and nauseous. Hans Henning arranged all scent groups in a prism. None of the existing classifications, however, help accurately describe complex smells, which inevitably makes it harder to recreate them.

Academics have developed several comprehensive lists, for instance, the Odor Character Profiling that contains 146 unique descriptors. Pleasant smells from the list are easier to reproduce than unique and sophisticated odors.

Although an aroma of the “warm touch of an early summer sun” may work better for a particular user than the smell of an apple pie, the high price of getting the scent wrong makes it a reasonable trade-off.

Design Principle #3: Ensure Stable And Convenient Delivery

Nothing can ruin a good olfactory experience more than an imperfect delivery system.

Disney’s Smellitzers and Jorvik’s scented exhibition set the standard for discreet, contextual, and consistent inclusion of smells to complement the experience. Their diffusers are well-concealed, and odors do not come off as overwhelming or out of place.

On the other hand, the failure of scented movies from the 1950s can at least partially be attributed to poorly designed aroma delivery systems. Critics remembered that even the purifying treatment that was used to clear the theater air between scenes left a “sticky, sweet” and “upsetting” smell.

Good delivery systems are often simple and focus on augmenting the experience without disrupting it. For instance, eScent, a scent-enhanced FFP3 mask, is engineered to reduce stress and improve the well-being of frontline workers. The mask features a slot for applicators infused with essential oil; users can choose fragrances and swap the applicator whenever they want. Beside that, eScent is no different from its “analog” predecessor: it does not require special equipment or preparation, and the addition of smells does not alter the experience of wearing a mask.

In The Not Too Distant Future

We may know little about smells, but we are steadily getting closer to harnessing their power.

In 2022, Alex Wiltschko, a former Google staff research scientist, founded Osmo, a company dedicated to “giving computers a sense of smell.” In the long run, Osmo aspires to use its knowledge to manufacture scents on demand from sustainable synthetic materials.

Today, the company operates as a research lab, using a trained AI to predict the smell of a substance by analyzing its molecular structure. Osmo’s first tests demonstrated some promising results, with machine accurately describing the scents in 53% of cases.

Should Osmo succeed at building a machine capable of recognizing and predicting smells, it will change the digital world forever. How will we interact with our smart devices? How will we use their newly discovered sense of smell to exchange information, share precious memories with each other, or relive moments from the past? Is now the right time for us to come up with ideas, products, and services for the future?

Odors are a booming industry that offers designers and engineers a unique opportunity to explore new and brave concepts. With the help of smells, we can transform entire industries, from education to healthcare, crafting immersive multi-sensory experiences for learning and leisure.

Smells are a powerful tool that requires precision and perfection to reach the desired effect. Our past shortcomings may have tainted the reputation of scented experiences, but recent progress demonstrates that we have learnt our lessons well. Modern technologies make it even easier to continue the explorations and develop new ways to use smells in entertainment, learning, and wellness — in the real world and beyond.

Our digital spaces may be devoid of scents, but they will not remain odorless for long.

YOLOv10: SOTA Real-Time Object Detection

YOLOv10 (You Only Look Once v10), introduced by Tsinghua University on May 23, offers a significant improvement over YOLOv9. It achieves a 46% reduction in latency and uses 25% fewer parameters, all while delivering the same level of performance.

2. YOLOv10 Visual Object Detection: Overview

2.1 What Is YOLO?

YOLO (You Only Look Once) is an object detection algorithm based on deep neural networks, designed to identify and locate multiple objects in images or videos in real time. YOLO is renowned for its fast processing speed and high accuracy, making it ideal for applications that require rapid object detection, such as real-time video analysis, autonomous driving, and smart healthcare.

The Benefits of Using RTK Query: A Scalable and Efficient Solution

As developers, we're constantly seeking ways to streamline our workflows and enhance the performance of our applications. One tool that has gained significant traction in the React ecosystem is Redux Toolkit Query (RTK Query). This library, built on top of Redux Toolkit, provides a solution for managing asynchronous data fetching and caching. In this article, we'll explore the key benefits of using RTK Query.

The Benefits of Using RTK Query: A Scalable and Efficient Solution

1. Simplicity and Ease of Use

One of the most compelling advantages of RTK Query is its simplicity. This is how one would easily define endpoints for various operations, such as querying data, and creating, updating, and deleting resources. The injectEndpoints method allows you to define these endpoints in a concise and declarative manner, reducing boilerplate code and improving readability.

Ansible Code Scanning and Quality Checks With SonarQube

You should have heard about SonarQube as a code scanning and code quality check tool. SonarQube doesn't support Ansible by default. A plugin needs to be set up to scan Ansible playbooks or roles. In this article, you will learn on how to set up and use SonarQube on your Ansible (YAML) code for linting and code analysis. This article uses the community edition of SonarQube. 

What Is Ansible?

As explained in previous articles around Ansible: Ansible Beyond Automation and Automation Ansible AI, Ansible is a simple IT automation tool that helps you provision infrastructure, install software, and support application automation through advanced workflows. 

11 Best Shared Inbox Tools to Help Manage Team Emails (Expert Pick)

At WPBeginner, we manage a lot of customer and team emails across different projects and websites. Along the way, we’ve tried many shared inbox tools to find the best ones for ourselves and small businesses in general.

Keeping track of your team’s communication can be a real headache. With so many shared inbox tools out there, choosing the right one can feel overwhelming.

That’s why we’ve taken the time to test all the popular shared inbox tools and paid attention to factors like pricing, ease of use, and key features.

In this article, we will show you the top shared inbox tools for managing your team and customer emails easily.

Best Shared Inbox Tools

Best Shared Inbox Tools: Our Top Picks

🥇First Place

GrooveHQ logo

Groove

Pricing: $16/user/mo to $56/user/mo

Best for: All-around team communication

Key features: Easy email integration, automation for workflows and assignments, internal notes

Read more

🥈Second Place

Heroic Inbox logo

Heroic Inbox

Pricing: $199.50/yr to $499.50/yr

Best for: Customer support in WordPress sites

Key features: WordPress integration, unlimited tickets and users, viewable customer ticket history

Read more

🥉 Third Place

HubSpot logo

HubSpot

Pricing: $15/user/mo to $4,000/mo

Best for: Customer relationship management

Key features: 5,000 canned snippets and email templates, email analytics, custom inbox views

Read more

How We Tested and Reviewed Shared Inbox Software

Feeling overwhelmed by a mountain of team emails? Shared inbox software can be your solution. It’s like a central location where your team can work together to manage all your incoming emails efficiently.

To find the best shared inbox solutions for you, we focused on what matters most to business owners. We looked beyond fancy extras and focused on the key features you need.

For example, automation is a game-changer. AI expert Rohit Gupta, CEO of Auditoria.AI, explains:

With automated workflows, emails are routed to the appropriate team members or departments based on predefined rules and criteria. This innovation streamlines the process and reduces the chances of messages getting lost or overlooked in shared inboxes.

Rohit Gupta, CEO of Auditoria.AIRohit Gupta, CEO of Auditoria.AI

We also use some of these tools ourselves for different projects, so we know they work well. Others are popular options that we thoroughly tested to ensure they deliver. We wouldn’t recommend a tool we wouldn’t use ourselves.

Finally, we combed through user reviews and testimonials to understand how effective, reliable, and user-friendly these shared inbox solutions are in real-world scenarios.

Why Trust WPBeginner?

We’ve been helping people with WordPress, online stores, and marketing for over 16 years. We don’t just take anyone’s word for it; we thoroughly test every tool and plugin ourselves on real websites.

Want to see how we do it? Check out our editorial process.

1. Groove

Groove, shared inbox software

For small businesses looking to use a collaborative inbox, Groove stands out as the best shared inbox software. It’s easy to set up, user-friendly, and offers excellent value for your money.

Groove integrates seamlessly with popular email clients like Gmail (Google Workspace), Outlook, and Office 365. The connection process takes just a few minutes, and Groove will handle importing all your existing messages.

To learn how to set up Gmail with Groove, you can read our article on how to set up a shared Gmail inbox in WordPress.

Connecting a Gmail inbox with Groove

One of Groove’s strengths is its flexible access permissions and teammate roles. We’ve used this feature to create separate mailboxes for different functions in our projects, like marketing and customer support.

This way, team members only see emails relevant to their role, keeping things organized and efficient.

Another feature we love is the canned responses, which are available in all plans. You can create pre-written replies to common customer questions, saving your team valuable time.

Plus, automation features like rule builders (to automatically categorize emails) and round-robin email assignments (to distribute incoming messages evenly) can further streamline your email management.

Pros of Groove:

  • Collision detection: Prevent teammates from replying to the same email simultaneously.
  • Internal notes: Allow team members to discuss customer interactions privately within emails.
  • In-depth reporting and analytics: Provides valuable insights on your team’s performance, including first email response times and average resolution times.
  • Smart folders and tags: Organize customer conversations efficiently for your teams.
  • Omnichannel customer support: Besides email, you can use Groove to help customers via live chat, social media, and a self-service knowledge base.

Cons of Groove:

  • Limited AI features: Advanced AI functionalities (like AI sentiment to summarize long email threads into bullet points) are only available in higher-tier plans.

Pricing: Groove’s pricing starts from $16/user per month (with a limit of 25 users) and scales up to $56/user per month. A free trial is available with no credit card required, so you can try it out before committing. Higher plans offer more shared inbox accounts and priority support.

Why we chose Groove: Groove’s affordability, ease of use, and powerful collaboration features make it a perfect fit for small businesses looking to improve their customer communication, streamline team workflows, and, ultimately, boost customer satisfaction.

For more information, check out our full Groove review.

2. Heroic Inbox

Heroic Inbox

Running a WordPress website? Then Heroic Inbox is the best shared inbox solution for you. This help desk plugin seamlessly connects your WordPress site with your email account. This way, you can manage your customer support inbox directly from your WordPress admin area.

Admittedly, setting up Heroic Inbox might not be as easy as some other options. However, not many plugins offer this level of WordPress integration, making it a convenient choice for website owners who prefer a centralized platform.

HeroThemes' Heroic Inbox email management WordPress plugin

Another benefit is the WooCommerce integration. When interacting with customers, you can view their past purchases within the Heroic Inbox interface. This provides valuable context for resolving inquiries and offering personalized support.

Plus, Heroic Inbox is translation-ready, making it a great option for businesses catering to international customers.

Pros of Heroic Inbox:

  • Unlimited tickets and users: Manage any number of customer inquiries and support team members without restrictions.
  • Ticket history: Review each customer’s past message history to understand their needs and track recurring issues. This can also be helpful for follow-up communication.
  • Email tags for organization: Create custom tags to categorize and organize your support tickets for efficient management.
  • Draft replies: Improve teamwork by creating draft replies for review and approval before sending them to customers.
  • File attachments: Allow customers to attach files to their support tickets for clear communication and download attachments directly within WordPress.

Cons of Heroic Inbox:

  • Limited features in the entry plan: Heroic Inbox’s basic plan lacks features commonly found in entry plans of other solutions (like collision detection, internal discussions, and saved email templates).

Pricing: Heroic Inbox starts at $199.50 per year and scales up to $499.50 per year. Unlike some competitors, it offers a flat fee with no per-user pricing, which can be cost-effective. Higher plans come with premium support options.

For the best value, we suggest getting the Heroic Bundle, which includes Heroic Inbox and Heroic KB, a powerful knowledge base plugin. The price ranges between $299.50 per year and $849.50 per year.

Why we chose Heroic Inbox: The plugin’s seamless integration with WordPress, unlimited tickets and users, and WooCommerce compatibility make it a compelling option for WordPress-run businesses.

If you want to learn more, you can check out our HeroThemes review.

3. HubSpot

HubSpot's shared inbox service

Do you manage customer interactions across different stages, from attracting potential customers to nurturing existing ones and providing ongoing support? If so, HubSpot might be the perfect shared inbox solution for you.

HubSpot is a well-known customer relationship management (CRM) tool. The team email feature is available across their Marketing, Sales, and Service Hub platforms.

Besides a shared inbox, you’ll also get features like email reply tracking, reports on email performance, and customizable inbox views. These tools help you gain valuable insights into your email communication and optimize your team’s workflow.

One thing we were impressed by was HubSpot’s generous number of email templates and canned snippets, which are up to 5,000 each. This allows you to save time by reusing pre-written content for common messages.

Pros of HubSpot:

  • Powerful CRM: Manage customer support, sales outreach, and marketing campaigns all within one platform.
  • Scalable email templating: Create up to 5,000 canned snippets and email templates for efficient communication.
  • Email performance insights: Gain valuable data on email health to identify areas for improvement.
  • Automated workflows: Besides automatically routing conversations, you can also set up triggers for automated email responses for marketing or sales.
  • Connected inbox automation: When connected to HubSpot, the platform will use AI to automatically capture your contacts, manage them, and suggest actions based on the email content.

Cons of HubSpot:

  • Limited SLA management: Similar to other solutions, SLA (service level agreement) management is only available in higher-tier plans. However, with HubSpot, you will need to upgrade from the $15/user per month plan to the significantly more expensive $1,080 per month plan.

Pricing: HubSpot offers a free plan with limited features. Paid Customer Platform plans range from $15/user per month to $4,000 per month. These plans include access to Marketing, Sales, Service, Content, Operations, and Commerce Hubs.

While you can technically build a custom plan to include only the Marketing, Sales, and Service Hubs for the team inbox functionality, we found the price to be higher than the pre-packaged plans.

Why we chose HubSpot: Its CRM tools, extensive email functionalities, automation capabilities, and AI-powered features make it a strong contender for businesses looking to manage all their customer interactions in one centralized platform.

You can find out more about it in our full HubSpot review.

Expert Tip: Don’t like HubSpot? Check out our list of the best HubSpot alternatives to find the best CRM tool for your needs.

4. HelpDesk

HelpDesk website

HelpDesk is a customer service platform with a powerful system for handling all your support emails in one place.

Here’s how it works: every email from a customer becomes a ticket. You can then easily mark these tickets as important or not so urgent, add tags to keep things organized, and assign them to specific team members or followers who should be in the loop on the conversation.

To save you time replying to common questions, HelpDesk lets you create your own customizable email templates. There’s even a visual builder to make creating these canned responses a breeze.

If you want to tailor HelpDesk to your business needs, then you can add custom fields to your tickets. For instance, you could create a field for ‘Order Number’ so your team can easily find relevant customer purchase details without having to search through emails.

Pros of HelpDesk:

  • Perfect for customer support teams: Features like marking priorities, customer conversation tagging, assigning teammates, and adding followers to tickets make it easy for your team to work together.
  • Teamwork features: Add private notes or mentions to bring in other team members who might be able to help, ensuring everyone has the information they need.
  • Automation for repetitive tasks: Set up automatic assignment routing and workflows to speed up how you handle tickets.
  • Performance analytics: Get real-time reports that show you metrics like what times of day you get the most emails, how long it takes to solve problems, and how quickly your team responds to customers.
  • Team reply email addresses: Create professional-looking business email aliases for outgoing messages like sales@business.com or marketing@business.com.

Cons of HelpDesk:

  • One-size-fits-all pricing: HelpDesk only has one standard plan. If you need more users than what’s included, then you’ll need to get a custom quote, which can be expensive for small businesses.

Pricing: HelpDesk starts at $29/user per month. It’s also managed by the same company as LiveChat and ChatBot, so you can add live chat and chatbots to expand beyond email communication.

Why we chose HelpDesk: We chose HelpDesk for its user-friendly ticketing system and features designed specifically for customer service teams. With its focus on teamwork, automation, and helpful reports, HelpDesk can help you boost the customer experience.

5. Help Scout

Help Scout's shared inbox

Working together on emails is simple with Help Scout. You can assign conversations to specific team members, leave private notes for your team to see, and even check if someone else is already working on the ticket to avoid duplicate work.

If you have a knowledge base, then you can easily look it up right in your inbox to send helpful content to your customers. This way, you won’t have to switch tabs.

Help Scout also lets you bring in users from other departments, such as billing or sales, as ‘light users.’ You can add them to conversations so that they’re aware of relevant issues and customers can get help from the right people.

Pros of Help Scout:

  • Improved workflow: Use the Snooze feature to temporarily set aside conversations and bring them back to the top of your inbox at a designated date and time.
  • Customer context: See all your customer’s past interactions and information in a handy sidebar. You can even update this information as needed.
  • Multi-channel communication: Help Scout goes beyond email, offering integrations for live chat, social media, and SMS communication (through third-party integrations).

Cons of Help Scout:

  • Not the most scalable for big businesses: Help Scout was great when we used it in the first few years, but it was unable to support our growth.

Why we chose Help Scout: Although it is no longer our top choice for our business, we believe that Help Scout can be a valuable platform for some teams. The shared inbox features can help you and your team stay organized and on top of all of your customer communications.

6. Gmelius

Gmelius, shared inbox tool for Gmail

Gmelius is a Gmail-specific shared inbox solution. During setup, you can choose your focus: ‘Inbox Focus’ for streamlining incoming emails with automation or ‘Outreach Focus’ for boosting your outbound email efforts.

You can connect Gmelius to your existing Gmail account, convert a Google Group email into a collaborative inbox, or even connect an email alias. The interface itself closely resembles Gmail, making it perfect for people familiar with Google’s email platform.

The real power of Gmelius lies in its customization options. You can create custom views based on assigned team members, email tags, or other criteria.

Additionally, automation rules and templates help you optimize your workflow. For example, you can set up automatic replies, assign emails based on content, or even receive notifications for breached SLAs to streamline your team’s email management.

Pros of Gmelius:

  • Familiar interface: Gmelius feels like an extension of Gmail, making it easy to learn and use for existing Gmail users.
  • Powerful inbox features: Automate various inbox tasks like email assignment, moving emails based on status, tagging based on keywords, setting up auto-replies, and receiving SLA breach warnings.
  • Comprehensive template library: Access a vast library of pre-built email templates categorized by department (like accounts payable and customer service) to save time and create consistent messaging.
  • Google Meet and Zoom integration: This can be useful for situations like scheduling follow-up video calls directly from email threads with clients or team members.

Cons of Gmelius:

  • Limited integrations: Compared to other options on this list, Gmelius offers a smaller range of third-party integrations.

Pricing: Gmelius starts at $24/user per month and scales up to $36/user per month. A free 7-day trial is available. Upgrading to a higher plan unlocks benefits like a 12-month reporting window, unlimited tasks and contacts, and setting business hours.

Why we chose Gmelius: The familiar Gmail-like interface makes Gmelius easy to use. Plus, the extensive automation capabilities and collaboration tools can help manage your workload further.

7. Freshdesk

Freshdesk's shared inbox solution

Just like HelpDesk, Freshdesk turns messages from email, phone website chat, and more into tickets for your team to manage.

As soon as a new ticket arrives, Freshdesk’s Ticket Dispatch can automatically send it to the most appropriate team member based on your rules. This ensures your customers get help from the right person quickly.

If you get a higher-tier plan, then you can use the Freddy AI assistant to assist your team further. It can summarize customer messages, suggest how to rephrase things to sound better, and even help you analyze trends in your conversations.

Pros of Freshdesk:

  • User-friendly stats dashboard: See all your ongoing conversations at a glance, including those waiting for customer replies, on hold for your team, and already resolved.
  • Organized inbox: Create custom fields, statuses, and views to keep your tickets tidy and easy to find for your team.
  • Automatic escalations: Set up rules to automatically bump up a ticket’s priority. For example, if a customer hasn’t responded regarding a payment issue, you can escalate the ticket to another person more capable of handling the situation.
  • Day passes: Freshdesk lets you quickly add new temporary agents with full access, but only for that day, perfect for occasions like sales events.

Cons of Freshdesk:

  • Performance issues: Based on our experience and user reviews, Freshdesk can occasionally be a bit slow.

Pricing: Freshdesk offers a free plan for up to 10 agents. Paid plans start at $15/user per month and go up to $79/user per month. Upgrading gets you access to a marketplace of 1000+ apps, more reporting options, and more automation features.

Why we chose Freshdesk: Freshdesk makes it simple for your team to collaborate and resolve customer inquiries quickly. The free plan and affordable paid tiers also make it a great option for businesses of all sizes, even if it isn’t the fastest solution.

8. Missive

Missive, shared inbox tool

When we tried Missive, our first impression was that the interface was minimalistic. Besides the main area where you read and respond to emails, there is a sidebar that displays your inbox folders, along with the option to create new ones for organized email management.

This shared inbox tool also offers custom rules for both incoming and outgoing emails. For incoming emails, you can define rules based on sender, recipient, or subject line. These rules can trigger actions like adding notes, snoozing notifications, merging conversations, and more.

Outgoing email rules allow you to set follow-up reminders, automatically sending emails if no reply is received within a specified timeframe.

Other than that, Missive has a team chat feature that allows you and your team to brainstorm ideas before responding to emails.

Pros of Missive:

  • Automated workflows: Create powerful rules for both incoming and outgoing emails, streamlining communication and follow-ups.
  • Team chat: Build team collaboration with built-in chat functionality.
  • Business hour support in all plans: Manage notifications based on pre-defined business hours. In many other competitors, this feature is often only available in higher-tier plans.
  • Canned responses: Save time and ensure consistent communication by creating pre-written messages for both individual and team use.

Cons of Missive:

  • May be too simple for some: While clean, the interface’s grey color scheme can make it challenging to visually differentiate elements.
  • Limited Starter plan: While affordable at $14/user per month compared to Groove, the Starter plan restricts you to a maximum of 5 users.

Why we chose Missive: Overall, Missive is great for teams seeking a simple yet effective way to manage their emails. Out of the box, it also offers features that are often only available in higher-tier plans, like business hour support and built-in team chat.

9. Hiver

Hiver, shared inbox tool

Hiver is a tool that adds shared inbox features directly to your Gmail account. All you need to do is install the Hiver Chrome extension and it will work within your existing Gmail. You’ll then see new features like lists of assigned tasks, customer contact details, and helpful analytics.

Hiver helps your team stay organized. To track progress easily, you can mark emails as open, pending, or closed. You can also assign emails to specific team members, add labels for better sorting, and use the activity log to see the entire email history.

There are some unique team collaboration tools, too. For example, you can share emails securely with special permalinks. Or, set up approval workflows for when customers make special requests that need someone else’s approval first before you can move forward.

Pros of Hiver:

  • Works inside Gmail: Manage your shared inbox right within your existing Gmail, keeping things familiar and organized.
  • Omnichannel support: Hiver offers features beyond basic email, including chatbots, a knowledge base, and even live chat.
  • Load balancing: Prevent team members from getting overloaded with work by setting assignment limits.
  • Unique AI features: Hiver can suggest email templates to use based on the customer email or detect thank you messages to automatically close conversations.

Cons of Hiver:

  • Fewer integrations: Hiver doesn’t connect with as many other tools as some competitors.

Pricing: Hiver offers a free 7-day trial. Paid plans start at $15/user per month for 10 users and 2 mailboxes and go up to $79/user per month. Upgrading gets you additional shared inboxes.

Why we chose Hiver: Similar to Gmelius, Hiver is designed to enhance Gmail. However, unlike Gmelius, which mimics the Gmail interface, Hiver integrates directly within Gmail itself and is more affordable. This allows you to manage your emails without leaving the Gmail environment.

10. Google Groups

Google Groups interface

Are you on a tight budget and in need of a quick way to set up a shared Gmail inbox? You could try Google Groups. This free service from Google Workspace lets you create a central email address that your entire team can use.

It’s important to note that only users with Google Workspace admin privileges can create Groups. If you’re unsure about your account permissions, simply check with your admin team.

Once your Group is created, the owner or manager can activate the Collaborative Inbox features. This lets team members manage conversations by assigning emails to specific team members, marking conversations as resolved, and using labels for better organization.

Pros of Google Groups:

  • Free and easy to use: There’s no cost involved, and setup is straightforward.
  • Collaborative features: You can assign emails, resolve conversations, and use tags to organize your messages.
  • Roles and permissions: Define clear roles and access permissions to secure your shared inbox. You can decide who can view conversations, participate in them, approve messages, and so on.

Cons of Google Groups:

  • Limited functionality: While Google Groups offers collaborative features, they’re not on the same level as other shared inbox platforms.

Pricing: Creating and using Google Groups is entirely free for all Google Workspace users, as long as you have the necessary permissions to create Groups. Workspace plans range from $6/user per month to $18/user per month, with higher tiers offering increased storage per user.

Why we chose Google Groups: Google Groups is a great starting choice for teams seeking a free and straightforward solution to create a shared Gmail inbox. However, we don’t recommend it for long-term use as it’s not as scalable as other options on the list.

11. Outlook Shared Mailbox

Outlook website

Do you and your team already use Microsoft 365 and Outlook to stay connected? Is your team small and looking for a simple way to work together on emails? Then try Outlook’s Shared Mailbox feature.

Setting up a Shared Mailbox is easy if you’re the admin of your Microsoft 365 account. All you need to do is create a new email address specifically for your team and add the members. If you are not the admin, then you can ask them to create one for you.

Once it’s up and running, the Shared Mailbox shows up as a new folder in your Outlook. Your team can receive emails at this shared address, and any messages you send from this email address will appear to come from the team, not from any one person.

Pros of Outlook Shared Mailbox:

  • Simple setup: Shared Mailboxes are easy to set up and use as they fit right into your existing Outlook.
  • Team calendars: The calendar connected to the Shared Mailbox automatically appears on everyone’s calendar list, so everyone is on the same page about meetings and deadlines.
  • Inbox rules: Just like with your own inbox, you can set up rules to automatically sort and manage emails that come into the Shared Mailbox.

Cons of Outlook Shared Mailbox:

  • Not for big teams: Shared Mailboxes work best for smaller teams. If your team is bigger or needs more collaboration features, then you might need a different tool.

Pricing: The Shared Mailbox feature comes with all Microsoft 365 Business plans, which start at $6 per user per month and go up to $22 per user per month. Microsoft 365 also offers a free one-month trial.

Why we chose Outlook Shared Mailbox: For small teams already using Microsoft 365, Shared Mailbox can be a great option. However, if your team needs more advanced features, you might want to explore other alternatives.

Pro Tip: Want to send emails from your WordPress website via Outlook? Check out our article on how to connect Microsoft Outlook with WordPress.

What Is the Best Shared Inbox Tools for Team Emails?

For small businesses, Groove is the best shared inbox tool to manage your team emails. It’s easy to use, affordable, and packed with features that help your team work together effectively. This means happier customers and a smoother workflow for your team.

If your business runs on WordPress and you deal with a lot of customer inquiries, then Heroic Inbox is a strong contender. It plugs right into your WordPress dashboard, so you can manage support tickets without ever leaving your familiar environment.

Finally, for businesses that want to manage all their customer interactions in one place, then look no further than HubSpot. This platform goes beyond basic shared inboxes with its powerful CRM system.

Shared Email Inboxes: Frequently Asked Questions

Now that we’ve seen the best shared inbox tools on the market, let’s answer some frequently asked questions.

How to manage a shared inbox in Gmail?

There are a few options. Google Groups offers a free solution, but it has limited features. For a better experience, consider Groove or Heroic Inbox. Both tools offer features like assigning emails to team members, setting permissions, and automating tasks in a user-friendly interface.

Which shared inbox tools are best for small business team collaboration?

Groove, Heroic Inbox, HubSpot, and Help Desk are great shared inbox tools for small businesses. These platforms offer features like automatic email routing, internal notes, email tagging, and canned responses to make communication much easier.

Choosing the best fit depends on your specific needs and budget.

Which shared inbox tools offer the best integration with Gmail?

Groove offers a straightforward Gmail setup process. After connecting your account, Groove seamlessly imports your existing emails.

For users who want to enhance their Gmail itself, Hiver is a great option. It adds features directly within Gmail, such as task assignments and activity history.

Discover More Tools for Team Collaboration

We hope this article helped you discover the best shared inbox tools for you to manage team emails. You may also want to check out our list of the best email marketing services and our expert insights into what makes a high-converting landing page.

Disclaimer: We narrowed our picks to the top shared inbox tools based on popularity and our testing. While there are other tools like Helpwise, Front, Zoho Teaminbox, and Outpost, they didn’t fit our criteria for the very best.

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The post 11 Best Shared Inbox Tools to Help Manage Team Emails (Expert Pick) first appeared on WPBeginner.